VOAD Activation Plan

REVISED November 10, 2011

The purpose of the Oklahoma VOAD (Oklahoma VOAD) is to bring together organizations active in disaster services to foster more effective response to the people of Oklahoma in times of disaster.

The purpose and mission statement of the National Voluntary Organization Active in Disaster and the bylaws of Oklahoma VOAD specifically prevent either organization from providing direct disaster service to victims, except as requested by government agencies , as this would then make National VOAD/Oklahoma VOAD another response agency. In view of this, Oklahoma VOAD will continue to be a facilitating agency to bring together as many voluntary organizations active in a disaster response as will participate.

With this in mind, Oklahoma VOAD shall support the four phases of response to disasters as appropriate in the following manner:

 I.      Once official notification is given or a request is received from an Oklahoma VOAD partner, the Oklahoma VOAD chairperson (or designee) will coordinate a conference call or webinar for all Oklahoma VOAD members.

II.      Oklahoma VOAD chairperson (or designee) will report to the State Emergency Operations Center when requested and become the liaison for all VOAD members not then represented in the EOC.

III.      Oklahoma VOAD chairperson (or designee) will meet with the State Emergency Management Liaison (or designee), and will facilitate an Oklahoma VOAD conference call and/or meeting as soon as practical to do so.

IV.      Oklahoma VOAD Chairperson (or designee) will provide the official reports regarding Oklahoma VOAD agency activities to the Oklahoma Department of Emergency Management Emergency Operations Center at regular intervals or when necessitated by significant changes in service or location.

V.      At the close of the response phase of an operation, Oklahoma VOAD Chairperson (or designee) will request a consolidated report from each voluntary organization assisting in disaster response. This report is to include recommendations that will enable Oklahoma VOAD to encourage and implement best practices that will enhance future response and recovery operations. Reports will be brought as an agenda item at the next OKVOAD meeting following the disaster.